Licence - temporary and occasional events
To authorise licensable activities at an event a temporary events notice (TEN) must be served on the local authority. Licensable activities include the following:
- sale by retail of alcohol
- provision of hot food or drink between 11pm and 5am
- provision of regulated entertainment
How to submit a TEN
We recommend that you submit your TEN through the GOV.UK online portal below - the benefit of this is that we will serve the TEN on the Police and Environmental Protection on your behalf.
Online - apply for a temporary event notice (TEN)
Alternatively, you can download a pdf and post it to us. If you choose to submit a TEN using this route please ensure you include a copy of the TEN for Environmental Protection, and post a copy to Thames Valley Police at Licensing, Thames Valley Police, Headquarters (South), Kidlington, OX5 2NX. Failure to do so will render the TEN as invalid.
The fee for a TEN is £21
You must be 18 years or older to give a TEN and can give a maximum of five TENs per year. If you are a personal licence holder, you can give a maximum of 50 TENs per year.
A premises can have a maximum of 15 TENs a year, with a maximum total of 21 days. The event must involve no more than 499 people at any one time and last no more than 168 hours, with a minimum of 24 hours between events.
The licensing authority can serve a counter notice if the TEN has not been properly served or if the permitted limits have been exceeded.
What the law says
The notice process
All TENs (standard or late) must be served within the permitted time limits on 3 authorities: the Licensing Authority, the Police and Environmental Protection.
Standard TENs must be served on all 3 authorities at least 10 clear working days before the date of the event. Late TENs must be served on all 3 authorities between 5 and 9 clear working days before the date of the event. Any TEN given less than five clear working days before the date of the event to which it relates will be returned as void and the activities to which it relates will not be authorised. NB If you submit the TEN through the GOV.UK online portal we will serve the TEN on the Police and Environmental Protection on your behalf. Please note that the working days do not include the day we receive the notice, or the day of the event. Any TEN submitted after 17:00 on a Friday and over a weekend will be deemed as being received on the next working day – usually the Monday except in the case of Bank Holidays.
How long will it take to process the notice?We aim to acknowledge your notice within two days of receiving it. Please contact us if you have not heard from us by the end of this period.
How to appeal
Any objections from the police or Environmental Protection must be served within three working days of receipt of the TEN.
If the Police or Environmental Protection object to a standard TEN, they may contact the premises user to discuss their objections and try to come to an agreement which will allow the proposed licensable activities to proceed. The TEN can be modified. If the notice is in connection with licensable activities at licensed premises, the licensing authority may also impose one or more of the existing premises licence conditions to the TEN. If there is no agreement, the licensing authority must hold a hearing to consider the notice (unless all parties agree that this is unnecessary). The licensing committee may decide to allow the licensable activities to go ahead as stated in the notice, or may serve a counter notice to prevent the event.
If the Police or Environmental Protection object to a late TEN, the event will be immediately vetoed. There is no provision for a hearing, the application of existing conditions nor is there a facility to appeal against the decision.
Complaints about temporary event notices
If you wish to complain that a temporary event notice is causing a nuisance such as noise, or if you believe that there has been a breach of licence conditions, please contact us so we can investigate. Information about reporting noise is on our noise nuisance page.