Public participation at meetings of the council

The council is committed to encouraging public participation in its work and has a 'Scheme for Public Participation at Meetings of the Council' in place.

This scheme gives the public the opportunity to tell councillors directly, at meetings of the council, about the things that concern them. All issues raised by the public under this scheme will be given careful consideration.

The content of any form of submission must be about something that is within the council’s responsibilities. If you would like further guidance on this please contact us on 01344 352044.

What can the public do under the scheme?

Submit a petition

Present a petition at a council meeting in order to request that the council deal with any particular issue within the community. There is no minimum number of signatures.

Ask a question at a council meeting

This may be addressed to the Mayor, a Member of the Executive or a Chairman of a Committee or Sub-Committee. The question must be about a council service or a topic relevant to the council.

Make a statement at a council meeting

The public may make a statement about a council service, about something the council has or has not done, or about a matter of local interest or concern.

Present a deputation to a council meeting

The public may call for action by the council, register a view about something the council has or has not done, or about a matter of community interest.

Who can participate?

The scheme is open to any resident in the area covered by the council. The scheme is also open to a representative of a business operating in the council area.

The prospect of speaking at a formal meeting of the council may be daunting, every help and support will be made available to those who wish to use this scheme. The councillors and officers present will treat members of the public with courtesy and respect.

How to participate?

Any submission(s) must be provided in writing at least six working days before the council meeting that you would like it to be submitted to. They should be sent to the Head of Democratic and Registration Services by emailing or posting the submission to:

Head of Democratic Services & Registration
Easthampstead House
Town Square
RG12 1AQ

For further detail please see the full scheme.

Please note that the following council meetings have their own specific public participation schemes and you should contact for further information:

Was this page useful?

Yes No

Thank you. You can provide further feedback on this page using our feedback form.