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Terms and conditions of marriage ceremonies in the Haversham Room

This page sets out the terms and conditions relating to the ceremonies listed below and held in the Haversham Room, South Hill Park:

  • marriage ceremonies

By making a booking for any of the above ceremonies in the Haversham Room, South Hill Park, the customer acknowledges and accepts these terms and conditions.

Pre-conditions of your ceremony

Bracknell Forest Council has booked your ceremony based on the following conditions:

  • no legal impediment to the marriage exists and that all legal preliminaries are completed within the statutory time limits
  • any foreign divorce or dissolution are accepted and cleared by the General Register Office (where applicable)
  • all fees due to Bracknell Forest Council under the terms and conditions of booking appointments have been paid in full
  • your ceremony will take place in a room or structure for which a licence has been granted for the solemnisation of marriages and civil partnerships
  • the room or structure will be separate from any other activity on the premises at the time of the ceremony

Ceremony content

Staff

Bracknell Forest Council will provide appropriate staff to conduct the legal formalities of your wedding ceremony and may substitute other experienced and qualified staff in the case of sickness or other unforeseen circumstances on the day.

Timeliness

You and your guests will arrive in good time (as previously advised). This will allow the ceremony’s preliminaries where applicable to be completed and ensure that all guests seated in order that the ceremony will commence at the booked time.

It is not the responsibility of the registrars attending to organise the guests. You must make adequate provision to ensure that all guests are seated to allow the ceremony to commence at the booked time.

Under no circumstances will Bracknell Forest Council delay any ceremony taking place after yours. If it is not possible to conduct your ceremony due to the lateness of you or your guests, you may have to cancel or re-schedule your ceremony (Subject to availability and compliance with the terms and conditions of booking appointments). In both cases additional fees could apply.

The decision as to whether it is possible to conduct your ceremony due to the lateness of you or your guests is that of Bracknell Forest Council’s Superintendent Registrar or Deputy Superintendent Registrar conducting the ceremony and that decision is final.

Please note that should the bride, groom and sufficient suitable witnesses be available at the time your wedding is due to commence, we will not delay the start of the ceremony, should any guests be delayed for any reason.

Personalising your ceremony

You will have been supplied with a link to your ceremony choices to enable you to personalise your ceremony with your own choice of readings, music and additional vows subject to the ceremony remaining appropriate and dignified.

It is your responsibility to complete and return your ceremony choices at least 2 weeks prior to the ceremony date. Failure to do so may result in a standard wedding ceremony taking place.

You agree that any personalisation of your ceremony must contain no religious content whatsoever, which includes readings from passages contained in any religious publications or religious music.

Your choices for music, readings, additional vows or any other spoken content must be submitted to the Superintendent or Deputy Superintendent for approval prior to your ceremony.

Should the Superintendent Registrar or Deputy Superintendent Registrar need to refuse any submission of readings, vows, other spoken content or music, they will aim to explain the reason why.

However, the Superintendent Registrar or Deputy Superintendent Registrar will make the final decision on any wording and music submitted and Bracknell Forest Council will not accept any liability for any omission or refusal.

All choices of music must be provided on a suitable and agreed media.

If your music is on any other media than CD (for example, a laptop, iPod or iPad), it is your responsibility to ensure that this media works with the audio equipment installed, that you have the correct connections and you provide someone to operate said media as the registration staff will not be able to operate this for you.

Any failure in the playing of your chosen music, is not the responsibility of Bracknell Forest Council or the registration staff and Bracknell Forest Council will not accept any liability for such failure.

Decorating the ceremony room

You are not able to personalise the existing room decoration or alter the existing room layout in any way.

The use of confetti in any form is not allowed, either within the interior of the Haversham Room or externally within the grounds of South Hill Park. You are able to scatter flowers petals or use bubbles within the grounds of the building only. 

You may bring a single table decoration (floral) if you wish, which must be removed at the end of the ceremony.

Health and safety

The number of guests in the Haversham Room must not exceed the licensed capacity. Guests include babies, children, witnesses for your wedding and anyone hired for photographs or video recording.

It is the responsibility of the bride and groom to ensure the maximum capacity is not compromised and to make the necessary decisions as to who may need to leave should this be the case, before the ceremony can commence.

The Superintendent Registrar or Deputy Superintendent Registrar conducting the ceremony has the right not to conduct any ceremony where they find that any part of the ceremony compromises the heath and safety of themselves and their colleagues.

You must ensure that no fireworks, candles or similar matter of any description are present or set off before, during or after the ceremony, either within the building or outside the building.

No electrical devices are allowed to be plugged into any electrical sockets.

Smoking is not permitted at any point in the Haversham Room.

Food and drink will not be admitted to the Haversham Room at any point before, during or after the ceremony.

Anyone obviously under the influence of alcohol or drugs or who is abusive, shall be asked by the Superintendent Registrar or Deputy Superintendent Registrar conducting the ceremony to leave the ceremony room and the ceremony will not proceed should that person(s) not comply.

Animals, including your own pets, are not allowed to be present in the Haversham Room or to take part in the ceremony. Guide dogs may attend with their owners.

All children under the age of 8 years attending the ceremony must be accompanied and supervised by a responsible adult who will, if necessary, be asked to remove them from the ceremony room should they become distressed or disruptive.

On the day of your ceremony

If the bride(s) and groom(s) are arriving separately, the groom(s) must ensure that they arrive and make themselves available to the registration staff at least 30 minutes prior to the agreed ceremony start time.

The bride must ensure that she arrives and makes herself available to the registration staff at least 15 minutes prior to the agreed ceremony start time.

If the bride(s) and groom(s) are arriving together, both must ensure that they arrive and make themselves available to the registration staff at least 20 minutes prior to the agreed ceremony start time.

We are not responsible for ensuring that there is adequate parking and facilities for you and your guests at South Hill Park, including parking for any disabled guests or those with any special requirements. It is your responsibility to ensure that you and your guests have given yourselves enough time to arrive and park as advised prior to the agreed start time of your ceremony.

You and your guests will not park in any disabled parking bays (unless entitled to do so) and any vehicles (such as wedding limousines, buses, and coaches) being used by you or your guests will not block any existing public car park spaces or park across the disabled bay.

Guests will be asked to gather in the Garden Room (subject to availability) prior to the ceremony to allow access through the Tall Hall for members of the public.

You and your guests will be respectful of other groups at South Hill Park who may be using the venues facilities and be considerate of neighbours living in the vicinity of the venue, especially in regard to such matters as noise and parking.

You note that South Hill Park is a public space and that other activities (inside and out) may be taking place at the same time as your ceremony, that you have no exclusively to any space internally or externally within South Hill Park and that Bracknell Forest Council have no influence regarding said other activities taking place.

Please note that only food or drink purchased from South Hill Park may be consumed on the patio area.

You must provide 2 witnesses for your ceremony. Bracknell Forest Council is not responsible for providing these. If either of you require an interpreter they must also act as one of your witnesses.

Witnesses should be over the age of 16 years and be able to speak and understand English. The decision as to whether a witness speaks and understands sufficient English to witness the ceremony lies with the Superintendent or Deputy Superintendent conducting the ceremony and that decision is final.

If any of your guests cannot speak English and you wish an interpreter, you are required to provide this at your own expense.

You must ensure that all mobile phones and other electrical devices are either switched off or set to silent during the ceremony.

Guests will be required to remain seated during the ceremony, while any official photographs are being taken and at the presentation of certificates.

Due to time constraints photographs are restricted to immediate family only (parents, siblings, grandparents and witnesses).

Any official photographer or nominated individual will be allowed to take photographs during the ceremony with your agreement, but they are not allowed to cause any unnecessary delays or interrupt the conduct of the ceremony at any point. Guests will be allowed to take photographs from their seats should they wish to do so, with your agreement.

You are able to video your ceremony, however some restrictions will apply and must be agreed with the Superintendent Registrar / Deputy Superintendent Registrar prior to the ceremony date, however such activity is not allowed to cause any unnecessary delays or interrupt the conduct of the ceremony at any point.

Liability

Bracknell Forest Council will not accept liability for:

  • any delay or loss caused by you or any of your guests late or non – arrival to your ceremony
  • any delay or loss caused by a request from you or your representative to delay the ceremony for any reason
  • any loss where your ceremony does not proceed or is stopped from proceeding once commenced, due to reasons including but not limited to the following:
    • it would be voided if it went ahead
    • an offence under the Marriage Act would be committed
    • the marriage should be subject to Home Office scrutiny
    • a ban on group gatherings by parliament or government (for example in a pandemic situation)
    • either party decides not to go ahead with the ceremony
  • any loss or delay caused by a “force majeure” event, meaning any but not limited to the following:
    • war, civil war, armed conflict, terrorist attack
    • government action
    • fire, flood, severe weather conditions of any sort
    • pandemic situations
    • any other act or matter, which not withstanding the reasonable diligence and foresight of Bracknell Forest Council is beyond its reasonable control
  • the failure of any music system and/or recording/recorded media provided by the venue, you or a third party
  • any breach of copyright or licence further to the music, readings or other matters at your ceremony
  • failure, neglect, non-compliance or omissions caused by any venue which is not owned by Bracknell Forest Council
  • any delay or loss as a result of a decision that conditions are such that the Haversham Room is deemed unsuitable for use and an alternative location at the venue needs to be used

We strongly recommend that you consider taking out ceremony insurance to cover any losses or expenses that may be incurred should any of the above occur.

Bracknell Forest Council cannot recommend any particular insurance provider to you.

Complaints

Any complaint must be made in the first instance in writing to:

Superintendent Registrar
Bracknell Forest Register Office
Time Square
Market Street
Bracknell
RG12 1JD

Contact information

Bracknell Forest Register Office

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