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Terms and conditions of ceremonies in the Register Office or Ceremonies Room

This page sets out the terms and conditions relating to any civil marriage or civil partnership held in the Register Office or Ceremonies Room at Time Square, Bracknell.

By making a booking for any ceremony registration service as above, the customer acknowledges and accepts these terms and conditions.

Pre-conditions of your ceremony

Bracknell Forest Council has booked your ceremony based on the following conditions:

  • no legal impediment to the marriage exists and that all legal preliminaries are completed within the statutory time limits
  • any foreign divorce or dissolution are accepted and cleared by the General Register Office (where applicable)
  • all fees due to Bracknell Forest Council under the terms and conditions of booking appointments have been paid in full
  • your ceremony will take place in a room to which a licence has been granted for the solemnisation of marriages

Ceremony content

Staff

Bracknell Forest Council will provide appropriate staff to conduct the legal formalities of your wedding or civil partnership ceremony and may substitute other experienced and qualified staff in the case of sickness or other unforeseen circumstances on the day.

Timeliness

You and your guests will arrive in good time (as previously advised). This will allow the ceremony’s preliminaries to be completed and that the ceremony will commence at the arranged time.

Under no circumstances will Bracknell Forest Council delay any ceremony or appointment taking place after yours. If it is not possible to conduct your ceremony due to the lateness of you or your guests, you may have to cancel or re-schedule your ceremony (subject to availability and compliance with the terms and conditions of booking appointments). In both cases additional fees could apply.

The decision as to whether it is possible to conduct your ceremony due to the lateness of you or your guests is that of Bracknell Forest Council’s Superintendent or Deputy Superintendent conducting the ceremony and that decision is final.

Please note that should the bride, groom and sufficient suitable witnesses be available at the time your wedding is due to commence, we will not delay the start of the ceremony, should any guests be delayed for any reason.

Personalising your ceremony

You will have been supplied with a link to your ceremony choices to enable you to personalise your ceremony with your own choice of vows, subject to the ceremony remaining appropriate and dignified.

It is your responsibility to complete and return your ceremony choices at least 2 weeks prior to the ceremony date. Failure to do so may result in a standard wedding ceremony taking place.

You note that there is no facility to play any music before, during or after you ceremony.

Decorating the ceremony room

You are not able to personalise the existing room decoration or alter the existing room layout in any way

The use of confetti or the scattering of flowers or any other matter is not allowed, either within the building or directly outside the front of the building.

Health and safety

The Superintendent or Deputy Superintendent Registrar conducting the ceremony has the right not to conduct any ceremony where they find that any part of the ceremony compromises the heath and safety of themselves and their colleagues.

You must ensure that no fireworks, candles or similar matter of any description are present or set off before, during or after the ceremony, either within or outside of the building.

No electrical devices are allowed to be plugged into any electrical sockets.

Smoking is not permitted at any point before, during or after the ceremony within the building.

Food and drink will not be admitted to the Register Office or Ceremonies Room at any point before, during or after the ceremony.

Anyone obviously under the influence of alcohol or drugs or who is abusive, shall be asked by the Superintendent or Deputy Superintendent conducting the ceremony to leave the room and the ceremony will not proceed should that person(s) not comply.

Animals, including your own pets, are not allowed to be present in either room or to take part in the ceremony. Guide dogs may attend with their owners.

You must not exceed the capacity that the venue is licensed for:

  • the Register Office accommodates 2 witnesses only in addition to the couple
  • the Ceremonies Room accommodates 10 guests in addition to the couple.

Any additional guests over the licensed capacity will be excluded from the ceremony before the ceremony can commence.

It is the responsibility of the bride and groom to ensure the maximum capacity is not compromised and to make the necessary decisions as to who may need to leave should this be the case.

On the day of your ceremony

All parties must ensure that you arrive at the registration service offices at least 20 minutes prior to the agreed ceremony start time.

We are not responsible for ensuring that there is adequate parking and facilities for you and your guests at the registration services offices. Disabled parking is available at the front of the offices, subject to availability.

You and your guests will be respectful of other groups at the registration services offices who may be using its facilities.

You must provide 2 witnesses for your ceremony. Bracknell Forest Council is not responsible for providing these. If either of you require an interpreter they must also act as one of your witnesses.

Witnesses should be over the age of 16 years and be able to speak and understand English. The decision as to whether a witness speaks and understands sufficient English to witness the ceremony lies with the Superintendent or Deputy Superintendent conducting the ceremony and that decision is final.

You must make sure that all mobile phones and other electrical devices are either switched off or set to silent during the ceremony.

Photographs can be taken during the ceremony but will be restricted and subject to the agreement of the Superintendent or Deputy Superintendent Registrar performing the ceremony, however they are not allowed to cause any unnecessary delays or interrupt the conduct of the ceremony at any point.

Due to time constraints there are no facilities for photographs after the ceremony has taken place.

Video recording of the ceremony is not possible.

Liability

Bracknell Forest Council will not accept liability for:

  • any delay or loss caused by you or any of your guests late or non-arrival to your ceremony
  • any delay or loss caused by a request from you or your representative to delay the ceremony for any reason
  • any loss where your ceremony does not proceed or is stopped from proceeding once commenced, due to reasons including but not limited to the following:
    • it would be voided if it went ahead
    • an offence under the Marriage or Civil Partnership Acts would be committed
    • the marriage or civil partnership should be subject to Home Office scrutiny
    • a ban on group gatherings by parliament or government (for example in a pandemic situation)
    • either party decides not to go ahead with the ceremony
  • any loss or delay caused by a “force majeure” event, meaning any but not limited to the following:
    • war, civil war, armed conflict, terrorist attack
    • government action
    • fire, flood, severe weather conditions of any sort
    • pandemic situations
    • any other act or matter, which not withstanding the reasonable diligence and foresight of Bracknell Forest Council is beyond its reasonable control

We strongly recommend that you consider taking out ceremony insurance to cover any losses or expenses that may be incurred should any of the above occur. We cannot recommend any particular insurance provider to you.

Complaints

Any complaint must be made in the first instance in writing to:

Superintendent Registrar
Bracknell Forest Register Office
Time Square
Market Street
Bracknell
RG12 1JD

Contact information

Bracknell Forest Register Office

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