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Suggested weeks

As per the provider agreement for funding free places for 2, 3 and 4-year-olds, providers should be clear and communicate to parents details about the days, times and weeks they offer free places, along with their services and charges.

Providers delivering a term time only offer

For providers claiming funding over 38 weeks (often referred to as term time only offer), the council suggests the following weeks per term. Usually there are 195 days/39 weeks per academic year with 5 inset days/1 week (not funded).

Please note: The 2018 to 2019 financial year has 200 term days which equates to 40 weeks.

For providers delivering a term time only offer, the maximum number of weeks to claim is 38. Therefore, it is important that providers put plans in place for these additional days/week. For example, but not limited to, charging for additional weeks over and above 38 or open for 38 weeks only.

Table showing suggested weeks for term time only offer

2018 to 2019

Weeks

Summer term - 16 April 2018 to 24 July 2018

13 weeks

Autumn term - 4 September 2018 to 21 December 2018

14 weeks

Spring term - 7 January 2019 to 5 April 2019

11 weeks

Table showing term dates for 2019 to 2020

2019 to 2020 Bracknell Forest term dates

Weeks

Summer term – 23 April 2019 to 23 July 2019

12 weeks

Autumn term – 3 September 2019 to 19 December 2019

14 weeks

Spring term – 6 January 2020 to 3 April 2020

12 weeks

Providers offering term time only provision must make allowance for INSET days during school term dates to make sure they do not exceed the maximum allocation.

Details of how the weeks are calculated are available in our guidance notes.

Providers delivering a stretched offer

For providers offering a stretched offer, where fewer funded hours per week are delivered across more than 38 weeks of the year, the total annual allocation of 570 hours (universal) or 1140 (extended) is divided by the providers operating weeks.

Weeks when providers are closed cannot be used to calculate a stretched free entitlement offer.

Some example calculations are below:

Table showing example calculations for a stretched offer

Number of weeks
claimed per year

Calculation

Maximum number of hours
to claim per week

38

570 hours ÷ 38 weeks =

15

48

570 hours ÷ 48 weeks =

11.88

50

570 hours ÷ 50 weeks =

11.4

51

570 hours ÷ 51 weeks =

11.18

52

570 hours ÷ 52 weeks =

10.96

For providers offering a stretched offer, the number of funded weeks per term will be dependent on when your setting is open. You will need to calculate the number of weeks you are open in each term. An example is listed below:

Table showing example number of weeks to claim per term

Term dates

Maximum number of weeks
to claim per term

Summer - 1 April to 31 August

Usually 22

Autumn - 1 September to 31 December

Usually 17

Spring - 1 January to 31 March

Usually 13

Total

52 weeks

Contact information

Early Help Team

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