Advice for suppliers during coronavirus
Supplier invoices for payment
As we change our business processes to cope with flexible working during this crisis we ask that, where possible, all invoicing is done electronically.
We have very limited access to items posted to us. Therefore, to help us help you:
- non-purchase order invoices should be emailed to your usual contact at the council - if you do not have the individual’s email address, and are unable to get it, please forward the invoices to email@example.com and staff will forward them on
- purchase order invoices should be emailed directly to firstname.lastname@example.org
We have processes and procedures in place to make sure that all invoices received electronically will be processed in line with your usual payment terms.
We are aware that some organisations that provide goods or services to the council may experience financial hardship as a consequence of the unprecedented actions taken by the UK government to help mitigate the national and global spread of coronavirus.
We are already working with our software supplier to put in place the announced changes to business rate liabilities as quickly as possible. This will mean reductions to bills previously raised for a large number of businesses based in Bracknell Forest. The bills will be re-issued as soon as we are able to. Meanwhile, no recovery action will be taken for business rate customers whilst these changes are made.
The government has also announced extra financial help for businesses and that these will be administered by local authorities, specifically:
- small business grant funding of £10,000 for all business in receipt of small business rate relief or rural rate relief
- grant funding of £25,000 for retail, hospitality and leisure businesses with property with a rateable value between £15,000 and £51,000
We have paid out £7m in grants to businesses during April and are working with other ratepayers to make sure all businesses entitled to receive the grants do so as quickly as possible.
Please see our business rates support page for more information.
We understand that many of our suppliers and partners are being impacted financially already or can reasonably expect to be in the weeks and months to come. We wish to engage positively with you to understand specifically how you are being affected and what additional support could help secure business continuity beyond the current crisis. In that respect we are following the Government guidance set out in the Cabinet Office’s Procurement Policy Note 02/20: Supplier Relief Due to COVID-19.
We would encourage you to liaise with your normal council contact to make sure your situation is understood. We accept that in these unprecedented times we will need to take a flexible approach to working with our suppliers, with a view to achieving a return to 'business as usual' at some point in the months ahead. This may include agreeing temporary commercial arrangements that are departures from our normal contract terms.
However, it should be noted that government guidance is clear that businesses should not seek support from different sources for the same hardship, nor should any support be used to sustain profits while services are not being provided.
Details of the full package of support for businesses is available on GOV.UK - business support.