Supply chain fees and charges policy

Why we work with partner organisations

Bracknell Forest Community Learning subcontracts community learning provision to partners within Bracknell Forest. Commissioning activity allows us to attract a new and broader range of clients and access new areas of learning. It also allows us to access “contributions in kind” and develop activity delivered in the community.

We only subcontract with organisations who can demonstrate high quality delivery and we check performance through robust contract monitoring procedures.

Our partner organisations

Currently, Bracknell Forest Community Learning has 2 subcontractors:

Involve Community Services

We have a maximum contract value of £12,500 with Involve Community Services in 2019 to 2020.

UKPRN number: 1003784

Contract start date: 2018

Contract end date: 2021

Involve provision includes training for volunteers and voluntary organisations in the local community.

Graft Thames Valley

We have a maximum contract value of £3,750 in 2019 to 2020 with Graft Thames Valley.

UKPRN number: 10022544

Contract start date: 2018

Contract end date: 2021

Graft Thames Valley works with people who need intensive support to enter or return to voluntary or paid employment.

Payments

In the grant year 2018 to 2019, we made the following payments:

Involve: £11,250 with a further £1,250 pending
Graft Thames Valley: £1,750 (£2,000 retained for under-delivery)

The table below shows the number of learners whose provision is provided directly by Bracknell Forest Community Learning and the number of learners whose provision is provided by subcontractors:

Learners in direct provision or subcontracted provision
Grant Year	Direct delivery learners	Subcontracted learners	Total number of learners
2012 to 2013	1,368	505 (27%)	1,873
2013 to 2014	1,558	380 (20%)	1,938
2014 to 2015	1,876	288 (13%)	2,164
2015 to 2016	1,930	437 (18%)	2,367
2016 to 2017	1,955	446 (19%)	2,401
2017 to 2018	2,007	436 (18%)	2,443
2018 to 2019	2,351	334 (13%)	2,669

Subcontractor payment plan

Our subcontractor payment plan is detailed in our contract shown in the table below.

Details of sub-contractor payment plan
Number of learners in line with specification	Invoice value	Invoice date
Initial 100 learners or 50% total contract value if less than 100 learners	Agreed price per learner (less 10%) x 100 or Agreed price per learner (less 10%) x 50% target number of learners	Annually on 1 September
To be invoiced when a further 50 learners have been added in line with the specification or when balance of learners have completed if less than 100 learners	Agreed price per learner (less 10%) x 50 or Agreed price per learner (less 10%) x remaining learners	When completed
To be invoiced when a further 50 learners have been added in line with the specification	Agreed price per learner (less 10%) x 50	When completed
To be invoiced when a further 50 learners have been added in line with the specification	Agreed price per learner (less 10%) x 50	When completed
10% retained (see above) on acceptance of annual self-assessment report	10% of price per learner for each learner completing	When accepted

We do not retain any Education and Skills Funding Agency funding to cover our management fees. Payment terms are 28 days from the submission of invoice.

How we choose our partners

We will publicise tendering opportunities by:

publishing opportunities on our community learning web pages
notifying current and previous providers
approaching organisations who work with our target groups
publishing opportunities on the South East Portal

We carry out robust due diligence checks as advised by the council’s procurement team.

How we support our partners

We support our partners with:

robust quality assurance
networking opportunities with other providers
helping to identify fundable learning aims
regular updates on funding and learning developments

A link to this policy is supplied as part of our commissioning process.

We support the quality of teaching and learning of our subcontractors with:

regular training sessions
developmental observations of teaching and learning
sharing of good practice and new developments

This policy is reviewed on an annual basis.

Contact information

Display Name Community Learning Team

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