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Supply chain fees and charges policy

Why we work with partner organisations

Bracknell Forest Community Learning sub-contracts community learning provision to partners within Bracknell Forest. Commissioning activity allows us to attract a new and broader range of clients and access new areas of learning. It also allows us to access “contributions in kind” and develop activity delivered in the community.

We only subcontract with organisations who can demonstrate high quality delivery and we check performance through robust contract monitoring procedures.

Our partner organisations

Currently, Bracknell Forest Community Learning has 2 sub-contractors:

Involve Community Services

We have a maximum contract value of £12,500 with Involve Community Services in 2018 to 2019.

UKPRN number: 1003784

Contract start date: 2018

Contract end date: 2021

Involve provision includes training for volunteers and voluntary organisations in the local community.

Graft Thames Valley

We have a maximum contract value of £3,750 in 2018 to 2019 with Graft Thames Valley.

UKPRN number: 10022544

Contract start date: 2018

Contract end date: 2021

Graft Thames Valley works with people who need intensive support to enter or return to voluntary or paid employment.

Historical partners

In 2017 to 2018, we subcontracted to Involve (as above).

We also subcontracted to Silva Homes with a maximum contract value of £12,500 in 2017 to 2018.

UKPRN number: 10043115

Contract start date: 2014

Contract end date: 2018

Silva Homes provision included ICT for beginners, art and craft courses in sheltered housing, employability courses for long-term unemployed residents and financial management courses.

In the grant year 2017 to 2018, we made the following payments:

Silva Homes (formerly Bracknell Forest Homes): £7,900

Involve: £12,500

Proportion of learners in direct or subcontracted provision

The table below shows the number of learners whose provision is provided directly by Bracknell Forest Community Learning and the number of learners whose provision is provided by subcontractors:

Learners in direct provision or subcontracted provision

Grant Year

Direct delivery learners

Subcontracted learners

Total number of learners

2012 to 2013

1,368

505 (27%)

1,873

2013 to 2014

1,558

380 (20%)

1,938

2014 to 2015

1,876

288 (13%)

2,164

2015 to 2016

1,930

437 (18%)

2,367

2016 to 2017

1,955

446 (18%)

2,401

2017 to 2018

2,007

436 (22%)

2,443

Subcontractor payment plan

Our subcontractor payment plan is detailed in our contract shown in the table below.

Details of sub-contractor payment plan

Number of learners in line with specification

Invoice value

Invoice date

Initial 100 learners or 50% total contract value if less than 100 learners

Agreed price per learner (less 10%) x 100 or
Agreed price per learner (less 10%) x 50% target number of learners

Annually on 1 September

To be invoiced when a further 50 learners have been added in line with the specification or when balance of learners have completed if less than 100 learners

Agreed price per learner (less 10%) x 50 or
Agreed price per learner (less 10%) x remaining learners

When complete

To be invoiced when a further 50 learners have been added in line with the specification

Agreed price per learner (less 10%) x 50

When complete

To be invoiced when a further 50 learners have been added in line with the specification

Agreed price per learner (less 10%) x 50

When complete

10% retained (see above) on acceptance of annual self-assessment report

10% of price per learner for each learner completing

When accepted

We do not retain any Education and Skills Funding Agency funding to cover our management fees. Payment terms are 28 days from the submission of invoice.

How we choose our partners

We will publicise tendering opportunities by:

  • publishing opportunities on our community learning web pages
  • notifying current and previous providers
  • approaching organisations who work with our target groups
  • publishing opportunities on the South East Portal
  • carrying out robust due diligence checks as advised by the council’s procurement team

How we support our partners

We support our partners with:

  • robust quality assurance documentation
  • networking opportunities with other providers
  • helping to identify fundable learning aims
  • regular updates on funding and learning developments
  • discussion to avoid duplication of courses
  • a link to this policy as part of our commissioning process

We support the quality of teaching and learning of our subcontractors with:

  • regular training sessions
  • developmental observations of teaching and learning
  • sharing of good practice and new developments

This policy is reviewed on an annual basis.

Contact information

Display Name Community Learning Team

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