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Terms and conditions of Pocket Pal

A full copy of the terms and conditions will be provided when you purchase a service.

What Forestcare (the council) will provide

Forestcare (the council) will provide the following services:

Supply and install their Pocket Pal device which is connected to the Forestcare control centre. This provides an emergency monitoring service 24 hours a day, 365 days per year.

In the event of an emergency call being received, Forestcare will contact the appropriate emergency service or a key holder as appropriate. In this circumstance the client agrees to give `reactive` access to their home (as defined in the Telecare Services Association Code of Practice). A key holder is a person(s) nominated by the client as someone to be contacted in the case of emergency or distress and to whom they give permission to access to their home using a key when there is a real or perceived emergency.

If there is no response to a planned visit we will advise the Control Centre, ring into the home, contact any next of kin and leave a card.

If there is no response to an emergency visit (where we are the key holder) we will use the key safe to gain entry to the property. If we can not gain entry we will inform the Police and ask for a welfare check.

We do not authorise forced entry. We can only ask the Police to carry out a welfare check and act as they see fit.

In the event of a non-emergency call being received Forestcare will try to resolve the query as far as this is reasonably practicable.

Forestcare may decide that no one should be notified of a call to us if the client themselves or the circumstances of the call lead Forestcare to believe that:

  • the client’s call was made in error
  • the client’s call was an inappropriate use of the system
  • that the client was not in danger or distress and did not require assistance

Forestcare may override the client’s wishes if the operator considers that it is in the client’s best interests to do so and may make contact with whoever is most appropriate.

Forestcare own and are responsible for the maintenance of the equipment. In the event of a critical fault or health and safety concerns being reported Forestcare will try to fix or replace the equipment within 48 hours.

Forestcare shares information with other appropriate agencies such as Social Services, Health, and the Emergency Services where they reasonably believe that this is in the interests of the client’s well being. This includes passing details to the Fire Service for them to carry out a Fire Safety check. The client gives permission for Forestcare to disclose their personal data for this purpose.

In the event of any suspected or reported abuse to our client of a physical, sexual, psychological, financial, discriminatory nature or act of neglect we will advise the relevant authorities immediately following our own safeguarding procedures. 

We welcome all feedback on our services and will deal with any complaints or comments in accordance with the council’s complaints procedures, a copy of which you will receive with your Pocket Pal.

The client's responsibilities

The client must:

Be responsible for the payment of the monitoring and rental charges from Bracknell Forest Council, payable in advance either monthly by direct debit or quarterly invoice. Please note, the weekly rental is still payable when the client is away from home (for example, on holiday, in hospital or respite care).

Use the equipment for contacting Forestcare when assistance is required in an emergency (for example, ill-health, accident, home care request or other genuine emergency).

Be responsible for charging the device so it has sufficient power to be used. If the user is not able to perform this task then another responsible adult must make sure the device is charged at all times.

Not switch off the device at any time. If the device is switched off then a call cannot be put through to Forestcare.

Allow the council to respond to emergency calls in such a manner as the council considers appropriate. This may include calling the police for a welfare check in the event of no answer, where there are no key holders available. Any subsequent repair costs will be the client’s responsibility.

Test the Pocket Pal on a monthly basis so that we know it is working.

Allow and maintain access at all reasonable times for the servicing, repair or testing of equipment by authorised personnel or to disconnect the device.

Maintain arrangements for key holder access.

Report any fault, damage or health and safety concerns immediately to the Forestcare Centre using the 24 hour telephone number given.

Take care of the equipment and accept financial responsibility for the repair or replacement of the equipment in the event of loss, theft, accidental or wilful damage.

Pay a call out charge when we have attended to repair a fault which turns out not to have been caused by our equipment.

Provide the up to date personal information necessary to provide the service. We need to know of any changes to the client’s health, medication, key holders, key safe number, next of kin information, or if they move to a new address.

Advise Forestcare of any prolonged periods of absence from the premises. Put through a test call upon return home especially if returning from hospital or respite care.

Advise Forestcare if you are planning to use the Pocket Pal whilst abroad, prior to going on your trip.

The council is not liable to the client for any loss or damage arising from the installation and operation of the Forestcare equipment, or the council’s monitoring role under this agreement except where such loss or damage arises from the negligent act or default of the council, its servants, or agents.

Consent to all calls being voice recorded and your personal data being collected, input and stored (processed).

What the council will not do

The council will not:

Accept responsibility for any failure on the part of any individual, helping agency or agencies contacted to obtain or give appropriate help or assistance.

Guarantee to use its own resources to respond to an emergency call in the event of the client’s own contact being unavailable although it may endeavour to do so, circumstances permitting.

Be liable for any deficiency in the service resulting from circumstances beyond its control, for example, breakdown of the mobile network service, electricity supply, misuse, strikes, lockouts or other industrial disputes.

Carry out a routine visiting service.

Guarantee that the emergency call will be dealt with within a specific period of time from the acceptance call, although ensuring it will use its reasonable endeavours to provide a speedy and efficient response to every call.

Arrange for a forced entry to take place and will not take responsibility for repairs to the property or making safe following the Police forcing entry where they deem appropriate.

Use the GPS website to view the users’ location unless it is an emergency.

Termination and variations of the agreement

At any time in the 21 day period from the date of the Pocket Pal installation this agreement may be terminated by the client. The client should contact Forestcare on 01344 786500 and advise us that they wish to terminate the lifeline agreement. Provided this is done within 21 days there will be no charges made to the client.

The charges are reviewed each year in April and you will be advised in writing of any changes. There may also be a change in costs if you purchase additional services from us.

Following the 21 day period referred to above the agreement may be terminated by either party giving to the other no less than 2 weeks notice. If the Pocket Pal has been installed for more than 21 days but less than 3 months, a full quarter’s charge is payable. Charges will be incurred until all of the equipment is returned to Forestcare.

When terminating the agreement, the client must arrange for the equipment to be returned by post to Forestcare (a pre-paid jiffy bag will be sent out).

On rare occasions the council may terminate the rental agreement due to abuse or inappropriate use of the system or non-payment of invoices. The council will keep the client fully informed of its decision and advise any interested parties such as social services and family members.

Additional information

Please note that by signing this agreement you are consenting to all calls being recorded for quality assurance and monitoring purposes and to data being supplied by you being processed by Forestcare.

The council maintains the right to sub-contract delivery of its Pocket Pal service.

A new Key Safe purchased from Forestcare has a one year warranty.

Personal data

All personal data provided for the purposes of this agreement are collected and handled in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR) and when no longer required will be disposed of in a secure manner.

More information about how to access your personal data is on our GDPR and the Data Protection Act page.

Contact information

Forestcare Control Centre

Available 24 hours a day, 7 days a week

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