Easthampstead Park Cemetery and Crematorium privacy policy

This privacy policy sets out how Easthampstead Park Cemetery and Crematorium uses and protects any information that you give us.

Easthampstead Park Cemetery and Crematorium takes your privacy seriously and will only use your personal information to provide the service you have requested.

Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in line with this privacy policy.

What we collect

We collect:

• full name
• address
• contact email
• telephone number
• information on the applicant for cremation or a burial
• lease holder(s) or potential entitled grave owner who renounces their entitlement
• receipts from payments made

What is the legal basis for the collection, use and storage of the data?

Data collected for Cremation: Cremation Regulation 2008

Data collected for burial or grave: Local Authorities cemetery order 1977

Contractual requirement for the leasing of Memorial options

There is a legal requirement to hold a register of all burials and cremations, which also includes a requirement to hold information on the grave lease holder, who provides permission for further burials into a grave.

To inform a lease holder when a memorial lease is due for renewal or to inform them about any works or information that may relate to the area in which they have a grave or memorial.

How will the data be stored?

Data is stored on encrypted computers.

Statutory paperwork is locked away on site where they are kept for the statutory requirement and then destroyed.

Who will it be shared with and for what purpose?

Applicant or lease holder information is not shared with any other Bracknell Forest department or external organisation.

CCTV footage may be shared with the police for the purpose of a break-in or disturbance on site.

Webcasting may be shared with the applicant’s approval and access given to mourners who unable to attend a funeral.

Controlling your personal information

We will not sell, distribute or lease your personal information to any third parties unless we are required by law to do so (in support of legal processes or criminal investigations).

You may request details of personal information which we hold about you under The General Data Protection Regulation and the Data Protection Act 2018.

How can the service user get access to it?

Should you require details of the personal data that the council holds, please contact the Information Compliance Officer at Information.Compliance@Bracknell-Forest.gov.uk and add a subject line of 'Subject Access Request'.

What other rights does the service user have?

The service user has:

• the right to have their data corrected
• the right to have their data deleted
• the right to put a complaint to the Information Commissioner’s Office