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Procurement policy

Rules and procedures

We also advertise our tenders in the Official Journal of the European Union (OJEU) where the expected contract value will exceed:

  • £164,176 for supplies and remaining services contracts
  • £589,148 for social and other specific services
  • £4,104,394 for works and concessions

Strict timescales are given to ensure reasonable time to respond to adverts and prepare tender submissions.

Companies expressing interest may be sent a selection questionnaire. Responses to this are used to determine the tender shortlist.

Tender documents will outline the criteria to be used to evaluate bids, but will generally be based on an assessment of the best offer. This will take into account, not only price, but the whole life cost and related quality/service issues.

Council tender procedure

Where expenditure on works, services or supplies is anticipated to be more than £100,000, a formal tendering exercise will be undertaken. Alternatively an existing framework may be used and, where appropriate, a further competition will be run.

Council quotation procedure

In cases where expenditure on works, services or supplies is expected to fall below £100,000 a quotation exercise will be undertaken inviting no less than 3 organisations (wherever possible) to bid. Lower value requirements for goods/services may take advantage of existing frameworks or be advertised on the South East Business Portal.

Alternatively, tenderers for works contracts where the value falls below the EU threshold of £4,104,394 may be selected from constructionline - a national database.

Transparency

We publish details of council contracts, including:

Contact Information

Procurement

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