Privacy notices Community safety privacy notice

Updated: 1 October 2024

Contents

The type of personal information we collect

We currently collect and process the following information:

  • forename
  • surnames
  • postal address
  • postcode
  • email addresses
  • age
  • date of birth
  • gender
  • telephone numbers
  • voice recording
  • image
  • family details
  • lifestyle and social circumstances
  • personal appearance and behaviour
  • student and pupil records
  • religious or philosophical beliefs
  • economic cultural or social identity

The personal data we process may also include sensitive or other categories of personal data such as:

  • criminal conviction
  • racial or ethnic origin
  • mental and physical health
  • details of injuries
  • medication and treatment received
  • political beliefs
  • data concerning sexual life and orientation

Criminal offence data will be processed under the 28 conditions of Schedule 1 of the Data Protection Act 2018 which are available for the processing of criminal offence data. These are set out in paragraphs 1 to 37.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • reports of antisocial behaviour which you would like our help to resolve
  • support with unhealthy relationships and domestic abuse which you would like to receive counselling for

We have the data to:

  • enable us to meet all legal and statutory obligations and powers including any delegated functions
  • carry out comprehensive safeguarding procedures in order to protect vulnerable adults and children from harm or injury
  • prevent and detect fraud, corruption, and criminal activity where necessary for law enforcement functions

We also receive personal information indirectly from:

  • crime and disorder reduction partners including police, registered housing providers, drug and alcohol support, community teams and others where working jointly to resolve crime and disorder and safeguard vulnerable people is appropriate and required

Most personal data is processed for compliance with a legal obligation which includes the discharge of our statutory functions and powers.

How the law allows us to use your personal information

The following lists the legal provisions that provide us with a duty to share information to reduce levels of crime and disorder:

  • section 27 of the Children Act 1989 - requires a variety of agencies to share information with children’s social care to protect a child who is suffering, or is likely to suffer, significant harm
  • section 82 of the NHS Act 2006 - requires NHS bodies and local authorities to work together for the benefit of the health and wellbeing of the population
  • section 251 of the NHS Act 2006 - makes sure that information that identifies patients and which is needed to support essential NHS activity can be used without the consent of those patients
  • section 17 of the Crime and Disorder Act 1998 - sets out the power for a range of agencies to share information for the purposes of preventing crime and disorder
  • MAPPA Operating Protocol is used for managing sexual and violent offenders
  • MARAC arrangements cover sharing information to allow provision of services by a variety of agencies for victims of domestic abuse
  • 2008 Entry Regulations – sets out a duty to allow local Healthwatch authorised representatives to observe health service activities
  • the Mental Capacity Act 2005 and associated Code of Practice 2007
  • Section 45 of the Care Act 2014 - specifically refers to information sharing

Lawful basis for processing

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis for processing is Article 6 UK GDPR:

  • (a) you have given consent
  • (c) processing is necessary for compliance with a legal obligation to which we are subject
  • (e) performing a public task

Special category data

Special category data is being processed under Article 9 UK GDPR:

  • (a) you have given your consent
  • (b) processing is necessary for the purpose of carrying out the obligations and exercising specific rights and appropriate safeguards in the interest of the data subject
  • (g) processing is necessary to safeguard the fundamental rights and the interests of the data subject

You can read the guide to lawful basis for processing special category data on the Information Commissioner's Office website.

Where we do use consent to process your personal data, we will explain to you what we are asking you to agree to and why.

If we have consent to use your personal data, you have the right to remove it at any time. If you remove your consent we are unlikely to be able to provide continued services to you.

If you want to remove your consent, contact community.safety@bracknell-forest.gov.uk and we will deal with your request.

Who we share your information with

We may share this information with crime and disorder reduction partners including:

  • police
  • registered housing providers
  • drug and alcohol support
  • community teams
  • others to carry out public authority tasks that are in the public interest

This is for the purpose of reducing crime and disorder and for safeguarding.

Making a request

You are not required to pay any charge for exercising your rights. If you make a request, we have 28 days to respond to you.

To make a request, contact community.safety@bracknell-forest.gov.uk.

Service adjustments

If you need service adjustments, email community.safety@bracknell-forest.gov.uk.