We currently collect and process the following information:
- name
- contact details
- date of birth
- NHS number
- education information
- visual images
- bank details
We also collect the following special category information:
- ethnicity
- personal relationships (including those of extended family and friends)
- health information, including mental health status, disabilities
- drug and alcohol use
- information relating to legal matters
- assessment information
- meeting minutes
- risk management plans
- reason for support (such as what is working well and what you are worried about)
- assessment and plan information for children in need (such as further details of issues and challenges, and how we are going to work together to bring about the changes required)
- information gathered during children protection processes (during section 47 enquiries, investigations and child protection conferences)
- episodes of being looked after (such as important dates and information on placements) and information gathered during these episodes (such as reviews)
- outcomes for looked after children, such as whether health and dental assessments are up to date, strengths and difficulties and personal education plans
- Family Court documents including court orders and decisions relating to family court matters the local authority is engaged in
- adoption information including dates of court orders and decisions and information relating to post adoption support provided
- information on care leavers, including their education employment status and the type of accommodation they are living in
We collect the following Criminal Offence data:
- criminal convictions and allegations
- information relating to persons that are a risk to children
- police reports for child protection conferences
Criminal offence data is processed under Schedule 1 of the Data Protection Act 2018.
We receive information directly, or indirectly, from the following sources:
- You as a service user
- members of the public including:
- extended family members
- friends
- acquaintances
- neighbours
- professionals involved with children and their families, including:
- police
- health professionals
- housing officers
- schools
- NHS
- other local authorities
- educational establishments
- voluntary sector organisations
- deal with concerns for the welfare of children and as part of our ongoing involvement with children and their families
- safeguard and support children, and to monitor their progress
- enable integrated working with other teams and organisations to make sure that you receive the right support at the right time
- plan and provide the most appropriate level of support to children and their families
- support individuals to access advice, services and groups, including supporting parents with parenting and with their drug and alcohol use
- prepare information for the courts as required
- carry out our statutory duties to refer young people and families as required to local housing authorities to reduce homelessness
- support the provision of free bus passes to children in care and care leavers
- to assess and provide support to our foster carers
- holding information about foster carers as part of our processing of application and ongoing support for the carers
- visual images are:
- uploaded to our case management system to identify service users
- used for Life Story books for children who are adopted
- uploaded to our case management system to show injuries
- bank details are used to allow payment to clients
Lawful basis for processing
Under the UK General Data Protection Regulation (UK GDPR), the lawful basis for processing is Article 6 UK GDPR:
- (b) process is necessary for the performance of a contract
- (c) processing is necessary for compliance with a legal obligation to which we are subject
- (e) a task carried out in the public interest
Special category data
Special category data is being processed under Article 9 GDPR:
- (b) social protection law
- (e) processing relates to personal data which are manifestly made public by the data subject
- (f) exercise or defence of legal claims
- (g) public interest
- (h) provision of health or social care treatment
You can read the guide to lawful basis for processing special category data on the Information Commissioner's Office website.
These legal bases are underpinned by acts of legislation that dictate what actions can and should be taken by local authorities, including:
Information held by the council may be shared with the following organisations:
- the wider council to improve outcomes for children and young people
- in-house providers of social care services such as in-house foster carers, short breaks and KEPS
- commissioned providers of local authority services (where services are commissioned, the provider will be a processor of information and also be a controller in their own right, where they collect information for their own purpose) such as:
- independent foster care agencies
- children’s homes
- semi-independent accommodation providers
- supported lodging providers
- residential special schools
- secure accommodation
- schools and colleges
- government departments including:
- the Department for Education
- Department for Work and Pensions
- the Home Office
- Her Majesty’s court and tribunal service
- Ofsted - in the event of a local authority inspection of children’s services
- the police
- health professionals including midwifery services, health visitors and school nurses
- probation service
- CAFCASS
We will share personal information with law enforcement or other authorities if required by applicable law.
