Retention and disposal schedules - Cemeteries and crematorium retention schedule

Crematory

Maintenance and reports

• Description: Crematory for maintenance, scheduled reports, statistics, FT reports, risk assessments
• Retention period: 10 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Mapping

Cemetery and memorial mapping

• Description: Grave sections
• Retention period: Permanent
• Action: Retain
• Reasoning: Local Government Act 1972 and Local Authorities Cemeteries Order 1977
• Personal data: No
• Special category data: No

Photographs

• Retention period: Permanent
• Action: Retain
• Reasoning: Local Government Act 1972 and Local Authorities Cemeteries Order 1977
• Personal data: No
• Special category data: No

Grounds and buildings

• Retention period: Permanent
• Action: Retain
• Reasoning: Local Government Act 1972 and Local Authorities Cemeteries Order 1977
• Personal data: No
• Special category data: No

Operations

Applications

• Retention period: 15 years after last modified
• Action: Delete
• Reasoning: Local Government Act 1972, Local Authorities Cemeteries Order 1977 and The Cremation (England and Wales) Regulations 2008 (Section 34)
• Personal data: Yes
• Special category data: No

Medical certificates and forms

• Retention period: 15 years after last modified
• Action: Delete
• Reasoning: Local Government Act 1972, Local Authorities Cemeteries Order 1977 and The Cremation (England and Wales) Regulations 2008 (Section 34)
• Personal data: Yes
• Special category data: No

Communication and marketing

• Description: Brochures, contacts, funeral directors and suppliers
• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Licences

• Description: Environmental health licences
• Retention period: 6 years after licence ended
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Financial

• Description: Fees
• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Partnerships

• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: No

Procedures and reports

• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: No

Memorials management

Audits

• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Masons

• Description: Details of memorial masons contacts and supplier information
• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Memorials

• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Statutory and regulations

Regulations

• Description: Burial acts, cremation act, health and safety
• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Cemetery and crematory managers liaison group

• Description: Minutes and agendas
• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Public health funeral

• Description: Guidance and regulations
• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Managing risk

Risk assessments and reports

• Retention period: 3 years after last modified
• Action: Delete
• Reasoning: Health and safety regulations and retention guidelines for local authorities paragraph 9.7
• Personal data: No
• Special category data: No

Closed churchyards

• Description: Memorial testing, trees, walls and grass cutting
• Retention period: 15 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Buildings

Assets and audits

• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Chapels

• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Contractors and suppliers

• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Regs and reports

• Retention period: 10 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: No

Grounds maintenance

Botanicals and machinery

• Description: Memorial testing, trees, walls and grass cutting
• Retention period: 6 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Cemetery

Graves

• Retention period: 10 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: No

Statistics and reports

• Retention period: 10 years after last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: No