Retention and disposal schedules - Cemeteries and crematorium retention schedule
Published: 5 June 2025
Crematory
Maintenance and reports
- Description: Crematory for maintenance, scheduled reports, statistics, FT reports, risk assessments
- Retention period: 10 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Mapping
Cemetery and memorial mapping
- Description: Grave sections
- Retention period: Permanent
- Action: Retain
- Reasoning: Local Government Act 1972 and Local Authorities Cemeteries Order 1977
- Personal data: No
- Special category data: No
Photographs
- Retention period: Permanent
- Action: Retain
- Reasoning: Local Government Act 1972 and Local Authorities Cemeteries Order 1977
- Personal data: No
- Special category data: No
Grounds and buildings
- Retention period: Permanent
- Action: Retain
- Reasoning: Local Government Act 1972 and Local Authorities Cemeteries Order 1977
- Personal data: No
- Special category data: No
Operations
Applications
- Retention period: 15 years after last modified
- Action: Delete
- Reasoning: Local Government Act 1972, Local Authorities Cemeteries Order 1977 and The Cremation (England and Wales) Regulations 2008 (Section 34)
- Personal data: Yes
- Special category data: No
Medical certificates and forms
- Retention period: 15 years after last modified
- Action: Delete
- Reasoning: Local Government Act 1972, Local Authorities Cemeteries Order 1977 and The Cremation (England and Wales) Regulations 2008 (Section 34)
- Personal data: Yes
- Special category data: No
Communication and marketing
- Description: Brochures, contacts, funeral directors and suppliers
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Licences
- Description: Environmental health licences
- Retention period: 6 years after licence ended
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Financial
- Description: Fees
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Partnerships
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: Yes
- Special category data: No
Procedures and reports
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: Yes
- Special category data: No
Memorials management
Audits
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Masons
- Description: Details of memorial masons contacts and supplier information
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Memorials
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Statutory and regulations
Regulations
- Description: Burial acts, cremation act, health and safety
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Cemetery and crematory managers liaison group
- Description: Minutes and agendas
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Public health funeral
- Description: Guidance and regulations
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Managing risk
Risk assessments and reports
- Retention period: 3 years after last modified
- Action: Delete
- Reasoning: Health and safety regulations and retention guidelines for local authorities paragraph 9.7
- Personal data: No
- Special category data: No
Closed churchyards
- Description: Memorial testing, trees, walls and grass cutting
- Retention period: 15 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Buildings
Assets and audits
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Chapels
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Contractors and suppliers
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Regs and reports
- Retention period: 10 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: Yes
- Special category data: No
Grounds maintenance
Botanicals and machinery
- Description: Memorial testing, trees, walls and grass cutting
- Retention period: 6 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Cemetery
Graves
- Retention period: 10 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: Yes
- Special category data: No
Statistics and reports
- Retention period: 10 years after last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: Yes
- Special category data: No