Monitoring
Accident and Incident Reporting
- Description: Online report, investigations and reports
- Retention period: 7 years
- Trigger date: Last modified
- Action: Review
- Reasoning: RIDDOR Regulations 1985
- Personal data: Yes
- Special category data: No
Accidents and Incident Reporting involving Children under 18
- Description: Accident reporting involving children
- Retention period: Dispose on 21st birthday
- Trigger date: Date of birth
- Action: Delete
- Reasoning: Wolfe Report, Public Liability
- Personal data: Yes
- Special category data: No
Compliance Monitoring
- Description: Inspections, reports, action plans
- Retention period: 6 years
- Trigger date: Last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: Yes
- Special category data: No
Bracknell Alert Dangerous Persons Register
- Description: Dangerous people/location register
- Retention period: 3 years
- Trigger date: Last modified
- Action: Review
- Reasoning: Business requirement
- Personal data: Yes
- Special category data: No
Advice
Guidance and Manuals
- Description: Corporate manuals and guidance
- Retention period: 6 years
- Trigger date: Last modified
- Action: Review
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Enquiries
- Description: Email, verbal and visit enquiries
- Retention period: 6 years
- Trigger date: Last modified
- Action: Delete
- Reasoning: Business requirement
- Personal data: Yes
- Special category data: No
Training
- Description: Presentations and training
- Retention period: 7 years
- Trigger date: Last created
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Campaigns
- Description: Seasonal campaigns and newsletters
- Retention period: 3 years
- Trigger date: Date created
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No
Risk Management
Risk Assessments
- Description: Risk assessments, reports, action plans, registers
- Retention period: 3 years
- Trigger date: Date superseded
- Action: Delete
- Reasoning: Health & Safety Act 1974
- Personal data: Yes
- Special category data: No
Covers risk assessments across:
- Adult Care
- Children & Families
- Communications
- Libraries
- Community Safety
- Crematoria
- Customer Services
- Democracy
- Economy
- Education
- Finance
- Forestcare
- H&S
- HR
- ICT
- Information Management
- Insurance
- Audit, Leadership
- Legal
- Parks
- Planning
- Procurement
- Property
- Public Health
- Registration
- Transport and Waste
Compliance
Policy and Strategy
- Description: Policies and strategy documents
- Retention period: 6 years
- Trigger date: Date superseded
- Action: Delete
- Reasoning: Business requirement
- Personal data: No
- Special category data: No