Retention and disposal schedules Economy and regeneration retention schedule

Published: 21 August 2026

Business intelligence

Business liaison 

  • Description: Templates, minutes, statistics, reports and correspondence 
  • Retention period: 6 years
  • Trigger date: Date last modified
  • Action: Review for long term preservation
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Business reports and statistics 

  • Description: Reports, articles and statistics 
  • Retention period: 6 years
  • Trigger date: Date last modified
  • Action: Review for long term preservation
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Annual reports

  • Description: Reports and appendices 
  • Retention period: 6 years
  • Trigger date: Date last modified
  • Action: Review for long term preservation
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Enquiries 

  • Description: Enquiries, responses and statistics 
  • Retention period: 6 years
  • Trigger date: Date last modified
  • Action: Review for long term preservation
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Surveys 

  • Retention period: permanent
  • Action: Review for long term preservation
  • Trigger date: Permanent
  • Action: Retain
  • Reasoning: Business requirement - necessary to properly monitor changes in economic circumstances
  • Personal data: No
  • Special category data: No

Promotions

Film and TV

  • Description: Correspondence 
  • Retention period: 2 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Promotion and marketing

  • Description: Brochures, photographs, web articles and statistics
  • Retention period: 7 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Events

  • Description: Contact lists, invites and replies to invitations
  • Retention period: 7 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Business photography

  • Description: Photographs
  • Retention period: Permanent
  • Trigger date: Permanent
  • Action: Retain
  • Reasoning: Business requirement - to assess physical changes over time
  • Personal data: No
  • Special category data: No

Partnerships

Partners

  • Description: Minutes and agendas, terms of reference, background papers and decisions
  • Retention period: 4 years
  • Trigger date: Date last modified
  • Action: Review for long term preservation
  • Reasoning: Local Government Acts 1972 and 2000
  • Personal data: Yes
  • Special category data: No

Strategy

Town centre vision

  • Description: Vision records and strategic plans
  • Retention period: 15 years
  • Trigger date: Date last modified
  • Action: Review for long term preservation
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Economic strategy

  • Description: Vision records and strategic plans
  • Retention period: 15 years
  • Trigger date: Date last modified
  • Action: Review for long term preservation
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Regeneration

Bracknell town centre

  • Description: Committee reports and enquiries
  • Retention period: 15 years
  • Trigger date: Date last modified
  • Action: Review for long term preservation
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Town centre management

  • Description: Public realm management, safety and management strategy
  • Retention period: 15 years
  • Trigger date: Date last modified
  • Action: Review for long term preservation
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Commercialisation

  • Description: Legal records and contracts
  • Retention period: 6 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No
  • Description: Compulsory purchase order development agreement, other legal agreements, valuations, development agreements and variation notices
  • Retention period: 12 years
  • Trigger date: Date contract expires
  • Action: Delete
  • Reasoning: Limitation Act 1980
  • Personal data: Yes
  • Special category data: No

Compulsory purchase order notices

  • Description: Notices and settlements
  • Retention period: 12 years
  • Trigger date: Date notice served
  • Action: Delete
  • Reasoning: Planning and Compulsory Purchase Act 2004
  • Personal data: Yes
  • Special category data: No

Valuations

  • Description: Valuations and supporting records
  • Retention period: 12 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Partnership working

  • Description: Meetings, minutes and agendas
  • Retention period: 4 years
  • Trigger date: Date last modified
  • Action: Review for long term preservation
  • Reasoning: Local Government Acts 1972 and 2000
  • Personal data: No
  • Special category data: No