Retention and disposal schedules - Housing retention schedule

Communication

Guidance

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Procedures

• Retention period:  7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Housing needs

Accommodation officers

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Experian checks

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Gypsies and Travellers

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Homeless applications

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Housing demand and performance

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Housing finance

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Housing needs assessments

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Housing public protection

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Medical information

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Police checks

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Reviews

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Systems

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Housing register

Housing register allocations

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Housing register applications

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Medical information

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Sheltered accommodation 

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

SLAs and Noms

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Housing stock

Energy

• Retention period: 10 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Housing grants

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Property checks and certificates

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Repairs and renovations

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Right to rent checks

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Housing strategy

Capital projects

• Retention period: 6 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Homelessness strategy

• Retention period: 6 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Housing strategy

• Retention period: 6 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Housing enabling

• Retention period: 6 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Housing support

Contract monitoring

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Life housing

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Look Ahead

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Managing tenancies

Adaptations grants

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Rent setting

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Right to buy

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Temporary accommodation

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Welfare services

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Rough sleepers

Client list

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Liaison

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Night shelter

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Outreach

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Strategy

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category data: No

Severe weather emergency protocol (SWEP)

• Retention period: 7 years
• Trigger date: Date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Disabled Facilities Grant

Budget and procurement

• Retention period: 6 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Customer feedback and complaints

• Retention period: 6 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Daily activities

• Retention period: 6 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Internal compliance

• Retention period: 6 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

RP and contractor contacts

• Retention period: 6 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Stats and dashboards

• Retention period: 6 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes

Systems and applications

• Retention period: 6 years
• Trigger date: Date last modified
• Action: Review
• Reasoning: Business requirement
• Personal data: Yes
• Special category data: Yes