Retention and disposal schedules Commissioning retention schedule

Published: 5 June 2025

Tenders and projects

Tenders

  • Retention period: 6 years after contract ends
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No 

Projects

  • Retention period: 6 years after contract ends
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No 

Contracts

  • Description: Adults and children
  • Retention period: 6 years after contract ends
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Access to resources

Adults

  • Retention period: 7 years after last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: Yes

Children

  • Retention period: 7 years after last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: Yes

Direct payments

  • Retention period: 7 years after last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: Yes

Safeguarding information

Adults

  • Retention period: 10 years after last modified
  • Action: Review
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: Yes

Children

  • Retention period: 10 years after last modified
  • Action: Review
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: Yes

Financial

Financial assessment

  • Description: Assessments, direct payments, finance management
  • Retention period: 7 years after last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Information, Advice and Support Service (IASS)

Service users

  • Description: Personal information relating to users of the service including children and young people
  • Retention period: 25 years after last modified
  • Action: Review
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: Yes

Evaluations

  • Description: Evaluations and feedback received
  • Retention period: 25 years after last modified
  • Action: Review
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: Yes

Supporting information

  • Description: Resources and administrative information
  • Retention period: 25 years after last modified
  • Action: Review
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Staff training

  • Retention period: 7 years after last modified
  • Action: Review
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Marketing and publicity

  • Retention period: 7 years after last modified
  • Action: Review
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Website

  • Retention period: 10 years after superseded
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Volunteers information

  • Retention period: 10 years after last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: Yes

Quality assurance

Adults

  • Retention period: 6 years after last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Children

  • Retention period: 6 years after last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Local Authority Designated Officer (LADO)

  • Retention period: 10 years after last modified
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: Yes