Retention and disposal schedules - Registration services retention schedule

Ceremonies

Civil marriages and civil partnerships

• Description: Marriage notices and civil partnerships
• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category: No

Renewal of vows

• Description: Files relating to the organisation and administration of renewal of vows ceremonies
• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category: No

Naming ceremonies

• Description: Files relating to the organisation and administration of renewal of vows ceremonies
• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category: No

Citizenship ceremonies

• Description: Files relating to the organisation and administration of renewal of vows ceremonies
• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: Immigration Advice Authority
• Personal data: Yes
• Special category: No

Commitment ceremonies

• Description: Files relating to the organisation and administration of renewal of vows ceremonies
• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category: No

Communications and engagement

Partnerships

• Description: Communities, meeting minutes, background papers, partnership agreements
• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category: No

Plans

• Description: Registration service plans
• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category: No

Compliance

Audits

• Description: Audit reports
• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: CIPFA Code of Practice for Internal Audit in Local government in the United Kingdom
• Personal data: No
• Special category: No

Risk assessments

• Retention period: 3 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category: No

Annual reports

• Retention period: 3 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category: No

Operations

Guidance and processes

• Retention period: 3 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category: No

Management reporting

• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category: No

Operational reporting

• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category: No

Licences

• Description: Approval premises licencing
• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: Yes
• Special category: No

Data sharing agreements

• Retention period: 6 years after date last modified
• Action: Delete
• Reasoning: Business requirement
• Personal data: No
• Special category: No

Terms and conditions

• Retention period: Permanent
• Action: Retain
• Reasoning: Business requirement
• Personal data: No
• Special category: No