Guidance for your Mayoral event

The Mayor, as your guest to your event, is there to celebrate and recognise your own organisation’s achievements and milestones.

Below are tips to make sure your event is enjoyable and memorable for everyone involved. 

Before the event

Fill in the online request form to request the Mayor’s attendance at your event.

Request the Mayor's attendance

Be aware that the Mayor is unable to accept any directly received invitations without the engagement form being completed.

When you submit your request provide as much background information as possible on your organisation and the event. It would be really helpful if you could attach any leaflets or any other information which would be useful for the Mayor. 

If you have asked the Mayor to make a speech, send key information you wish to be included such as key dates or details of names you wish to be mentioned. 

It is only on very rare occasions that the Deputy Mayor is invited to events in their own right, usually only if there is a combined interest such as, as a Governor or supporting a personal charity. Direct this request through the Mayoral office unless the invitation is being sent to all Borough Councillors.

Reserve a parking space for the Mayor as they normally drive themselves to events and engagements, especially if your function begins or ends after dark. 

The Mayor will not be accompanied by a photographer so you will need to make your own arrangements for someone to take photographs during the event.

If you are considering issuing a press release and want to include a quote from the Mayor, contact the council’s media team by emailing communications.marketing@bracknell-forest.gov.uk.

The following local media may be interested in publicity material about your event: 

At the event 

Make sure that the Mayor or Deputy Mayor is met on arrival by the member of your organisation indicated on the engagement form and it is helpful if the Mayor can be accompanied when being introduced to key personnel.

The Mayor’s Consort has no civic standing but will accompany the Mayor throughout the event if attending.

The Mayor should be introduced first to your other guests unless a member of the Royal Family or a representative of the Queen is present.

The seat reserved for the Mayor should be on the immediate right of the person presiding at your event and the seat reserved for the Mayor’s Consort should be on the immediate left of the person presiding.

The Mayor will be happy for you to take photographs at appropriate times throughout the event, for example presenting prizes, cutting a ribbon, meeting members of your organisation.

Addressing the Mayoral party

To introduce the Mayoral party at your event and for invitations, written correspondence and publicity purposes:

  • The Mayor of the Borough of Bracknell Forest, Councillor Naheed Ejaz
  • The Deputy Mayor of the Borough of Bracknell Forest, Councillor Jenny Penfold

During an event:

  • Mayor, Deputy Mayor

After the event 

We would be grateful if you would send copies of any photos you take to mayor@bracknell-forest.gov.uk.

Contact information

The Mayor

Email: mayor@bracknell-forest.gov.uk