Retention and disposal schedules Public health

Published: 15 May 2026

Health improvement

Health behaviours

Behavioural insights

  • Retention period: 10 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Community Health Champions Programme

  • Retention period: 6 years (PII data 3 years)
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: Yes
  • Special category data: Yes

Dental

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Healthy eating and nutrition

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

MECC

  • Retention period: 6 years (PII data 3 years)
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: Yes
  • Special category data: Yes

Obesity

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Physical activity

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Pregnancy and breastfeeding

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Public health promotion

  • Retention period: 7 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Public mental health

  • Retention period: 10 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Mental Health Act 1983
  • Personal data: No
  • Special category data: No

Sexual health

Smoking cessation

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Substance misuse

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Suicide prevention

  • Retention period: 10 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Wider determinants

Community engagement

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Community safety and crime

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Education schools and CYP

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Environment

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Gambling

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Health in all policies

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Healthy workplaces

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Housing and homelessness

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Neighbourhood health

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Planning

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Tobacco control

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Work well

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

WSATHW

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Public Health services

Starting Well

0-19

Early years

Healthy weight

Mental health

Physical activity

Blank documents for procurement

Health checks

Mental health

Physical activity

Sexual health

Smoking cessation

Social prescribing

Substance misuse

Weight management

Dementia directory

Fall prevention programme

Public Health intelligence

Health and wellbeing surveillance

  • Retention period: 6 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Best practice
  • Personal data: No
  • Special category data: No

Information governance

  • Retention period: 6 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Best practice
  • Personal data: No
  • Special category data: No

Research and evidence

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Best practice
  • Personal data: No
  • Special category data: No

Public health research

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Best practice
  • Personal data: No
  • Special category data: No

Health protection local

COVID-19

  • Retention period: 10 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

EPRR

Immunisations and screening

Infectious diseases

  • Retention period: 10 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Other HP

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Management

Audits

Business continuity

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Contracts

  • Retention period: 6 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Deputy Director of Public Health

  • Retention period: 10 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Director of Public Health

  • Retention period: 7 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Events and other projects

  • Retention period: 5 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Finance

  • Retention period: 6 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

FOI

  • Retention period: 3 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Frimley ICS/CCG

  • Retention period: 10 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Best practice
  • Personal data: No
  • Special category data: No

HR % Management (limited access)

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

IT and websites

Other organisations and suppliers

  • Retention period: 10 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

PH apprentices

  • Retention period: 10 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

PH team

  • Retention period: 5 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Place

  • Retention period: 10 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Risk register

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Strategies and workplans

  • Retention period: 20 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No

Workforce development

  • Retention period: 10 years
  • Trigger date: Date last modified
  • Action: Delete
  • Reasoning: Business agreed retention period
  • Personal data: No
  • Special category data: No