Retention and disposal schedules Waste management

Published: 8 July 2026

Waste collection

Garden waste

Recycling

Refuse collection

Clinical waste

Assisted collections

Food waste

Street cleansing

Fly tipping

  • Description: Enquiries from the public
  • Retention period: 6 years
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Graffiti and fly posting

  • Description: Enquiries from the public
  • Retention period: 6 years
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Litter management

  • Description: Enquiries from the public
  • Retention period: 6 years
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Sweeping

  • Description: Enquiries from the public
  • Retention period: 6 years
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Dead animals

  • Description: Enquiries from the public
  • Retention period: 6 years
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Shopping trolleys

  • Description: Enquiries from the public
  • Retention period: 6 years
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Public toilets

  • Description: Enquiries from the public
  • Retention period: 6 years
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Take Pride

  • Description: Enquiries from the public
  • Retention period: 6 years
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: Yes
  • Special category data: No

Waste disposal

Performance and reporting

  • Description: Reports, statistics and KPIs
  • Retention period: Permanent
  • Action: Retain
  • Reasoning: Business requirement - provides chronological history of waste performance
  • Personal data: No
  • Special category data: No

Waste strategies

  • Description: Strategies and policies
  • Retention period: Until superseded
  • Action: Review
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Waste contracts

Waste disposal contracts

  • Description: Contracts, annexes, variation of contracts and operational minutes
  • Retention period: 12 years
  • Action: Review
  • Reasoning: Environmental Permitting Regulations (England and Wales) 2016
  • Personal data: No
  • Special category data: No

Waste collection contracts

Street cleansing contracts

Contract board

Grounds maintenance

Roundabout sponsorship contract

Grounds maintenance

Land management

  • Description: Customer enquiries, location lists
  • Retention period: 6 years
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No

Winter work

  • Description: Customer enquiries, location lists
  • Retention period: 6 years
  • Action: Delete
  • Reasoning: Business requirement
  • Personal data: No
  • Special category data: No