Privacy notices Early years and childcare privacy notice

Updated: 25 January 2025

Contents

The type of personal information we collect

We currently collect and process the following information:

  • full name
  • provider address (including postcode)
  • home address (including postcode)
  • email address
  • telephone numbers
  • qualifications held
  • financial information and bank details (to enable you to be funded for free early education)
  • details of events attended, and services accessed by you and staff from your setting and any relevant feedback forms
  • notes of any visits undertaken (these may include staff names)

How we get the personal information and why we have it

We receive personal information directly, or indirectly from the following sources:

  • directly from you
  • Ofsted
  • other council departments
  • other organisations or childcare providers of services
  • police
  • other local authorities
  • family members and friends

We use the information provided in order to:

  • enable you to access early years free entitlement funding
  • support the local authority to meet statutory duties to make sure there are sufficient and sustainable early years and childcare places
  • support our statutory duty, make available information, advice, support and training that supports inclusive, high quality early years provision
  • meet the statutory duty to provide information to families on early years and childcare services available to the public
  • tell you about relevant training and development opportunities
  • update you with new guidance from both local and national organisations, for example, Bracknell Forest Safeguarding Board, the Department for Education and Ofsted
  • contact you to make sure you have updated your public facing information on the family services directory

How the law allows us to use your personal information

Lawful basis for processing

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis for processing is Article 6 UK GDPR:

  • (b) process is necessary for the performance of a contract
  • (c) processing is necessary for compliance with a legal obligation to which we are subject

We have a statutory duty to carry out eligibility checks under the Childcare Act 2016.

We also share data with the department on a statutory basis:

Who we share your information with

We may share this information with:

  • other council departments
  • government departments including the Department for Education
  • Ofsted

This is for the purpose of meeting our statutory duties to secure sufficient childcare, administer the early years free entitlements and safeguarding.

Making a request

You are not required to pay any charge for exercising your rights. If you make a request, we have 28 days to respond to you.

To make a request, contact ehbs@bracknell-forest.gov.uk.

Service adjustments

If you need service adjustments, email ehbs@bracknell-forest.gov.uk.