Privacy notices - Open Learning Centre and community learning privacy notice

The type of personal information we collect

We currently collect and process the following information:

• full name
• address
• email address
• telephone number
• date of birth
• nationality
• National Insurance number
• sex
• employment and benefit status, qualifications and household situation
• destination and progression details, such as employment, further learning or volunteering

We also process the following special category information:

• ethnicity
• information relating to disabilities
• information relating to learning difficulties

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• your personal data will be used to process your application for an Education and Skills Funding Agency (ESFA) funded course or room rental
• when hiring a room or rooms at the Open Learning Centre, your data will be used in order to carry out that contract with you
• when taking courses with community learning, you will be asked to supply data in order for us to efficiently provide a learning programme and in order to meet the funding requirements of the ESFA - this data is used to make sure that funding is being used appropriately
• your information may be used for marketing purposes where you have given your consent for this activity

We also receive personal information indirectly, from the following sources in the following scenarios:

• we collect a Unique Learner Number (ULN) from the Learner Record Service (LRS)
• we have access to Personal Learning Record (PLR) but do not collect or store this information

How the law allows us to use your personal information

Lawful basis for processing

Under the UK General Data Protection Regulation (UK GDPR),the lawful basis for processing is Article 6 UK GDPR:

• (a) you have given consent when providing data for marketing purposes
• (b) process is necessary for the performance of a contract
• (e) a task carried out in the public interest

Special category data

Special category data is being processed under Article 9 UK GDPR:

• (a) you have given your consent
• (g) reasons of substantial public interest

Your consent

Where we use consent to process your personal data, we will explain to you what we are asking you to agree to and why.

If we have consent to use your personal data, you have the right to remove it at any time. If you choose to withdraw your consent, we are unlikely to be able to provide services to you.

If you want to remove your consent, contact us by:

• email: community.learning@bracknell-forest.gov.uk 
• phone: 01344 354220

Who we share your information with

Data given to community learning will be shared with the Department for Education (DfE) and its executive agency, the Education and Skills Funding Agency (EFSA). Read the DfE privacy notice and the EFSA privacy notice.

We may also share your data with third parties to deliver our services. Third parties include sub-contractors delivering learning on our behalf, awarding bodies for accredited programmes and other services within Bracknell Forest Council, where there has been a referral to or from a community learning service.

We may ask you to provide data to an organisation for assessment purposes, for instance providers of online English and maths assessments.

We may also share data with other organisations such as:

• schools
• Jobcentre Plus
• National Careers Service or NHS services
• Digital Inclusion Network

where that information is required to facilitate and measure the impact of learning programmes. These organisations will have their own privacy notices.

This is not an exhaustive list. You can ask us for more information on the third-party service providers. We will not sell your personal data to any party.

Data given to the Open Learning Centre in a rental agreement will not be shared with third parties.

Service adjustments

If you need service adjustments, email community.learning@bracknell-forest.gov.uk.