Privacy notices - Elevate privacy notice

The type of personal information we collect

We currently collect and process the following information:

• name
• address
• date of birth
• contact information
• gender
• school or provision
• unique pupil number
• unique learner number

We also collect the following special category information:

• ethnicity
• special educational needs status and primary need

How we get the personal information and why we have it

We receive information directly, or indirectly, from the following sources:

• from you as an individual, using the online form on the Elevate website or by telephone or face-to-face appointments in Braccan Walk
• schools
• colleges
• the Department for Education (for the apprenticeship service and twice annually)
• other local authorities
• training and education provisions (post age 16)
• other council departments (including Business Intelligence, who provide us with census information which makes sure information about each cohort is correct for tracking individuals progress)

Most of the personal information we process is provided to us in order for us to fulfil our obligation to provide information about education, training and learning to the Department for Education. In order to do this we share personal data in the following:

• a monthly return to the Department for Education
• the September Guarantee submission – recording those who have offers for education and training post-year 11
• the Annual Activity Survey submission – recording how many individual’s took up their post-year 11 offer for education or training

How the law allows us to use your personal information

Lawful basis for processing

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on under Article 6 UK GDPR is:

• (e) we need it to perform a public task

Special category data

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on under Article 9 UK GDPR is:

• (b) employment and social security and social protection law

You can read the guide to lawful basis for processing special category data on the Information Commissioner's Office website.

Public task

The public task we carry out as a local authority, is found in s.10, s.12 and s.68 Education and Skills Act 2008.

Who we share your information with

Information held by the council may be shared with the following organisations:

• the Special Educational Needs team (within Bracknell Forest Council)
• other local authorities
• schools
• Department for Education

We share your information with these organisations in order to:

• update our internal systems to make sure we have the most up to date information,
• to accept responsibility for reporting on a young person
• to pass responsibility to another local authority for reporting on a young person

Service adjustments

If you need service adjustments, email virtual.school@bracknell-forest.gov.uk.